Terms and Conditions
If circumstances, or policies in your organization change, and you can no longer attend The Disaster Conferences, you can cancel your registration and receive a full refund, less a $125 administration fee, up to 30 days before the Conference date. If within 30 days of the Conference date we will not be able to refund your registration if you cancel, however you can make a substitution at any time or be given credit towards a future conference. Please see the substitution policy for details. If you don’t attend the Conference and have paid your registration fee, you will not be refunded.
Please remember that canceling your registration does not automatically cancel your hotel and travel arrangements. Individuals are responsible for canceling their own hotel and travel reservations.
Substitutions, including those made on-site, are allowed with the written permission of the original registrant. You may submit your request via email.
• Email: firstname.lastname@example.org
If you are paying by check, please note that the check must be postmarked by the corresponding deadline date in order to receive that pricing. A purchase order is not an accepted form of payment. If you arrive on-site with a balance due, you will be required to pay the full on-site price for the package selected.
Only ONE (1) discount may be applied to an individual registration. Under no circumstances can any of the discounts be combined. Your registration must be paid in full before the Early Bird and Discount deadlines in order to receive the pricing for those discounts.
GROUP (5+) DISCOUNT
If you purchase five (5) or more Conference registration passes at the same time you will automatically receive a $100 discount per attendee registration. To receive the Group Discount, you will be required to purchase a minimum of five (5) Conference passes using one (1) credit card in a single transaction. At the time of purchase you will be sent, via email, a unique Registration Code that you can distribute to the individuals in your group. Each individual will be required to enter this group Registration Code as they begin their registration process.
CONFERENCE GOVERNMENT RATE
Current full-time employees of U.S. federal, state or local government agencies and current full-time employees of international government agencies will receive $100 off “Conference Pass” registration fees. To qualify for the discount, you must show your current, valid government identification card during registration check-in. If you are unable to provide valid identification, you will be charged the on-site Conference Pass registration rate.
The government discount cannot be combined with any other discount offers.
Government contractors, including contractors working on government “Cost Reimbursable Contracts”, are not eligible for the government discount.
Accepted government identification:
• Government issued Visa, MasterCard or American Express
• Government picture ID
• Military picture ID
• Federally Funded Research Development Corp (FFRDC) ID
Attendees must be 18 years of age to attend the Conference, and all related events. Requests for any exception to this term must be made in writing to Conference Management.
PHOTOGRAPHY, AUDIO AND VIDEO RECORDING
We prohibit participants, exhibitors, sponsors, news organizations and other companies from photographing or video or audio-taping some Conference activities. The Disaster Conferences reserves the right to use images taken at the Conference with your photograph and/or likeness in future marketing materials.
SOLICITING IN THE EXPOSITION
Suitcasing or out-boarding is prohibited at The Disaster Conferences. We reserve the right to escort any individual from the Conference if they are reported to be soliciting in the Exposition and are not The Disaster Conferences sponsor or exhibitor. We encourage attendees to support the paid sponsors and exhibitors who, in turn, are supporting the industry. We also encourage you not to listen to a sales pitch from a non-sponsor or exhibitor.
In our sole discretion, without refund, we reserve the right to refuse admittance to or expel from the Conference anyone that we determine is behaving in a manner that could be disruptive to the Conference or any other attendee.
The views expressed by any Conference attendee, speaker, exhibitor or sponsor are not necessarily those of The Disaster Conferences. All conference attendees, speakers, exhibitors and sponsors are solely responsible for the content of any and all individual or corporation presentations, marketing collateral, advertising and online Web content.
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